Trial Secretary

Location: Palo Alto
Salary: $82000
Job Type: Permanent
Job Ref: 17845

Job Description

Our client is a large international law firm with a thriving satellite office in Palo Alto.  Our client values the diverse and inclusive workplace they have worked tirelessly to create. They are currently seeking a Trial Secretary to join the Litigation/Trial group in their Silicon Valley Office.


  • Prepare, send and track subpoenas; schedule depositions with multiple parties, including attorney, clients and court reporters; create pleadings/discovery binders.
  • Prepare and format pre-trial and trial documents.
  • Organize, index and file case documents.
  • Create, edit, revise, redline, and/or proofread documents from dictation, handwritten, typed, and/or electronic copy.
  • Complex calendar management including; meetings, business trips, and conferences.
  • Coordinate client/attorney/administrative conferences, meetings, and appointments.
  • Coordinate travel arrangements and prepare itineraries as necessary.
  • Prepare and file paper and electronic documents with appropriate courts and agencies.
  • Coordinate preliminary conflicts checks. Prepare new client/matter intake forms and engagement letters and audit responses.
  • Assist with billing process, including daily time entry. Prepare accounting documents as required, including check requests, expense and travel reimbursement requests, and trust documents.


  • 5+ years of legal secretary experience.
  • Excellent oral and written communication skills.
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook).
  • Knowledge of State and Federal Court Procedures and Rules.
  • E-filing experience required.
  • Must have experience with Calendaring
  • Strong attention to detail, proofreading and organizational skills.

Salary: Up to 82K. Can be flexible depending on years of experience.


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