Records Specialist

Location: Palo Alto
Salary: $65000
Job Type: Permanent
Job Ref: 17750

Job Description

My Client is a growing International Law firm that is rapidly expanding in the bay area.  This firm has over a 100 years of history standing by it's legal services.  The firm offers a diverse and challenging work place that treats all employees with respect and professionalism.  They are currently searching for a Records Specialist for the Palo Alto office.


  • Catalogs and bar codes physical media including file folders, closing binders, exhibits, and electronic media using the Firm’s records management system.
  • Researches, retrieves and scans physical and electronic documents.
  • Identifies, classifies, and maintain documents or other physical and electronic content according to characteristics such as security level, function and metadata. Ensures accuracy and completeness of records.
  • Maintains case rooms and practice group file rooms and Records Centers.
  • Provides guidance and training for practice group personnel on filing procedures and use of Firm’s document repositories.
  • Maintains and digitizes court, agency, contract, and other critical and vital practice documents as required.
  • Conducts periodic audits of document management system compliance.
  • Assist with destruction, file clearance and clean up, transfers, file audits and inventories, office move support, and file space allocations.


  • BA/BS degree required or professional experience will be considered in lieu of degree.
  • 2+ years’ related experience. Law firm or corporate compliance experience highly desired.
  • Experience with some or all of the following software; LegalKEY, Elite, iManage, Assyst, Milan, Adobe Acrobat, Microsoft Windows.
  • Experience with Word, Excel, PowerPoint, and Outlook.
  • Strong interpersonal and communication skills.
  • Outstanding attention to detail, proofreading skills, and organizational skills. 

Salary: to 65K.  Can be flexible depending on years of experience.


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