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Records Specialist

Location: San Francisco
Job Type: SF Temp to Perm
Job Ref: 17486

Job Description

Our client is a large international firm that is currently searching for a long term temporary Records Specialist for their San Francisco office.  Our client is a top rated law firm employer in the industry.  They offer a progressive and intellectually stimulating environment.  This position could convert to a direct hire position depending on the needs of the firm.  This is the perfect opportunity to get a foot in the door with fantastic law firm.

JOB SUMMARY:

The Temporary Records Specialist will be responsible for implementing processes and procedures to effectively manage the firms electronic and physical records in support of the firms Records Management strategy.

RESPONSIBILITIES:

• Work with lawyers and administrative staff with regards to issues of electronic records organization, access, retention, and disposition;

• Provide guidance to practice groups and firm administrative departments to ensure compliance with the firms records management policies;

• Coordinate with the firms Legal Hold Manager to ensure compliance with all legal hold/preservation orders and collection processes. 

• Reduce offsite storage inventory and related costs by implementing the firms strategy for retention and destruction of both physical and electronic records;

• Provide support and guidance to attorneys and staff for electronic records stored on shared drives or other electronic records repositories;

• Perform Records scanning activities when needed;

• Conduct regular audits of physical files stored in local offices;

• Execute processes for electronic records disposition, including email and litigation support data in response to court-ordered document destruction or implementation of firm retention policies;

• Process electronic and physical records received in conjunction with the on-boarding of new lateral attorneys or transfer of matters to the firm;

• Execute processes for collection, review, and release of electronic and physical records necessary to comply with client records transfer requests;

• Execute records collection and disposition processes related to attorney and staff departures.

QUALIFICATIONS:

• Proficiency with the SharePoint, Outlook, Word, PowerPoint and Excel;

• Ability to manage multiple projects simultaneously in a fast-paced, deadline driven, detail-oriented work environment;

• Knowledge of records preservation procedures, practices, and techniques;

• Experience importing/exporting data to and from iManage WorkSite;

• Knowledge of Professional Services Firms records programs;

• Experience with the iManage Worksite document management software; 

• Bachelors degree

• 3+ years of experience with information management and/or information technology.

Hourly Rate:  Depends on experience.

P3


 

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